Avoid micro managing...

Some leaders like do micro managing and it badly impact the success or failure of the project. Managing the project as per your role and responsibilities is also smartness and big task. How to handle team and till which level you should involve yourself as a leader is very much important. 

Few signs suggests that you are doing micromanaging. For instance, when everything is passing from you, all tasks are reviewed and approved by you, you are asking each and every small amount of details to your team, you are checking all activities before they pass to client etc. If you are doing these stuffs at your workplace with your team then certainly you are one of the micro managers who are not trusting the team and want to keep everything with you.

Give them space

Team members want space to work according to their skill and ability. They want to use their best ideas to perform the task, every time it’s not require that they have to explain to you first how they are going to attend the task. This simply demotivate the confidence of them and discourage from their ability. Let them do their task as they think after assigning to them.

Try to build trust

Construct the bridge of trust between you and team, that can be huge plus point to inspire team to use their time efficiently with better outcome. If you believe on their potential then they will automatically give you their best. Don’t try to interrogate on each point rather then leave on them that how they will achieve.

Delegate the responsibility

Sometimes it is better to pass some tasks to the team as per their capacity. Try to distribute tasks as per their skill and knowledge so they can enjoy their task rather than feel bore. If they will get task in which they are best and as per their choice then they will completely do it with fullest energy without looking here and there. Try to develop healthy skilled team with feeding them required inputs at right time.

Everyone has their own ability

Every time don’t expect output as per your standard and rules. Don’t think that if you do the task then it can be completed in less time with good practice of methods. Every human has their own set of rules and efficiency, hence trust on it and accept it in some other way as well.

Focus on your responsibilities

Try to focus on your task list which are made for you. Don’t waste time in asking and checking each and every things from team. You can try to define your level and improve your knowledge in this much amount of time of micro managing.

To summarize, it should relationship of transparency and trust between leader and team then eventually project get success. Don’t make it spoil with so much queries and unhealthy managing. Try to paint it with color of belief to look it beautiful and strong for longer time.

How to do Estimation...

Initially estimation is the primary point of concern between client and service provider. It is the key to make project IN or OUT for service provider. It is always tedious task to do perfect estimation and satisfy the client. However, as a service provider we believe to make it as much as close to client’s need and expectation. Here, we are going to discuss few points to prepare estimation.

Firstly, if requirement is pretty much clear and everything is defined in detail then proper and final estimation can be prepared. It is easier to allocate hours for activity rather then big task. So, make work down breakdown structure basis on requirement and split the task in to small amount of activity as much as possible. One big task can be group of bunch of activities and once it is divided and elucidated then it’s quite easier to instill hours for it. Bottom-up estimation is the best technique to be followed in this scenario.

Secondly, sometimes some points might be not clear from the requirement or it can be new for us which we haven’t done before then in this case we can find similar type of work if we have done in any previous project and try to compare with it. Perhaps we get some idea to estimate proposed task with the use of parametric estimation. Here, we can use parameters of previous projects to find out placeholder for current requirement.

Thirdly, after did all hard work still you can’t do estimation for any task owing to it’s new for you or you haven’t experience like it before then you can go with three point estimation. Based on assumption, you can take hours for optimistic and pessimistic and find out estimation from PERT technique. You can add some contingency in this type of task because it is totally risk for you as it is completely new task for you.

Finally, in some unknown or new type of work, it is preferable to provide range of hours then fixed number of hours. If you provide any fixed number then client always expect delivery on that particular timeline rather provide range hence you can discuss with client in dates not in fixed number. It will also helpful to build trust between client and you as you can provide delivery on time and that can maintain effective relationship as well.

To conclude, estimation is very crucial to define first relationship between client and service provider, so make it as much impressive and proper as you can. Sometimes, due to improper estimation client reject the service provider and hand over project to other one. Thus, try to catch attention of client and grab the project with best estimation as per your experience and techniques.