Avoid Project Management failure

Organisations do two types of work: Project and Operation. Project has to complete within certain time interval as it has start and end date. Many organisations fail to complete project on time and it over budget or over run by its definite scope.

Project Management can be fail due to some reasons:

Not clear vision about Project

Project can be failed due to lack of vision about Project. It has not proper plan and scope to be defined. Poor requirement and gathering techniques can be the reason also for impure vision of Project. Sometime poor requirement make development worst and it always rework and retest for team. Why there is poor requirement? May be unrealistic schedule or requirement gathering techniques can be wrong.

Sometime Executive persons approach to complete some deliverable with in less duration for fast execution. To achieve success of Project it is necessary to have a realistic schedule of Project. It can be easily maintainable if Project gets proper schedule to develop.

Always make good documentation for each project to maintain its all features and things for future purpose. Ask for more time if necessary to achieve what you want for success of Project.

Business Analyst person gather the requirements for the Project. It is very important to have a good requirement gathering techniques for clear vision of each feature in Project. If you want to develop some module and you are gathering requirements for it then you should have detail idea about fields, validations or any processes related to it.

In Project, Executive, Project Manager and team members all are should be involved properly to make it success. Sometime Executive not involved themselves in the Project after initial level and at the end they again involve in it. Executive support is required in each step to the Project for fulfil the need. Project Manager is the key person in any Project to make dream in to the reality. Lack of knowledge of Project Manager or inexperienced Project Manager cannot vision clear of scope. Team Members are key attributes in any Project. They are makers of it, so if they cannot vision beyond the requirement then Project failure chances are more.

Communication

Communication gap is the also one of the key point in failure of Project. Sometime all team members are not aligned on the same page about the Project. They are lacking in details of the project. All the communication details should be maintained at one place to access by all team members. If any new member joins the team then he/she can easily know about the project by accessing the just one source means centralized source.

Lack of resources, Skill set

Resources are the main aspects in Project Management. First of Project should be assigned with proper resources as per scope, time and budget. If any Project needs to be completed within some specific amount of time then it require that types of resources also. Sometime management said that you start with two resources and we will assign you more resources later on, but that ‘later on’ never comes. Each project want resources of required skill set to achieve the task on time. It can be mixed of experienced and ‘young blood’ to make strong team. If resource is not capable to achieve assigned task on time then Project never come up on schedule. Each task should be assigned to suitable person to that type of task to achieve it in time.

Scope creep

Scope creep is the also culprit in failure of Project. Scope creep is the additional features that add during development time by client. Client suggest some feature that can we include this also here? This type of requirements of client are increased during development and demo of some modules. So manage it within estimated schedule it is difficult to complete Project on time.

To Sum up, Project failure can be avoided by some precautions taken during Project Management. By executive leadership in some scenario, good Project Management, Proper resource allocation are the key points to avoid it. It is no guarantee that you have lots of Project management certifications means Project will not fail and success will come automatically to you. There is no magic to achieve success of Project without hard work and proper management.